AI Assistant for Therapists
More presence with clients, less paperwork after
Therapy requires your full attention. An AI assistant handles documentation, scheduling, and admin so you can be fully present with the people who need you.
Get Started FreeSound familiar?
These are the daily frustrations that drain your energy and steal your time.
Session notes consume your evenings
You see 6-8 clients a day. Each needs proper documentation. By the time your last session ends, you're exhausted — but the notes still need writing. So you spend evenings and weekends catching up, burning out slowly.
Remembering details across 30+ clients
Sarah mentioned her mother's health last month. James was trying a new coping technique. Maria had a breakthrough about her relationship. You care deeply, but keeping track of each client's journey without good notes is impossible.
Scheduling and rescheduling chaos
Cancellations. Reschedules. New client inquiries. Waitlist management. You're a therapist, not a receptionist, but without admin staff, you're constantly playing calendar Tetris between sessions.
Insurance and billing paperwork
Superbills, claims, prior authorizations, rejected claims that need follow-up. The business side of private practice demands hours that have nothing to do with helping people.
No time between sessions to reset
You finish an intense session and the next client is already in the waiting room. No time to process, no time to prepare, no time to even use the bathroom. You're running on fumes by afternoon.
Privacy concerns with regular AI tools
You'd love AI help, but ChatGPT? Google? Sending client information through their servers feels wrong. HIPAA is serious, and you can't risk your license or your clients' trust.
With an AI assistant, you can...
Transform how you work. Here's what becomes possible.
Session notes from voice memos
After a session, record a brief voice note about what happened. Your AI transcribes it and formats it into proper clinical documentation. You review and sign off instead of writing from scratch.
Example:
After session: 'Sarah, session 12. Discussed ongoing anxiety about work presentation. Used CBT thought challenging. She identified catastrophizing pattern. Homework: thought record for three situations this week. Good engagement, mood appeared lighter by end.' AI formats into your note template.
Client context before every session
Five minutes before each appointment, get a brief: recent sessions, current treatment goals, homework assigned, and anything they mentioned wanting to discuss. Walk in prepared and present.
Example:
'Brief me on James.' AI: 'James, session 8. Working on social anxiety. Last session: discussed upcoming wedding as exposure opportunity. Homework was to attend one social event. He texted yesterday that the wedding went better than expected. Treatment goal: reduce avoidance behaviors.'
Scheduling that handles itself
Clients can book through a link that knows your availability. Cancellations automatically open slots for the waitlist. Reminders go out 24 hours before. You just show up.
Example:
Client cancels for Tuesday. AI: 'I've notified the next person on your waitlist. They confirmed for that slot. Your Tuesday is now: 10am Sarah, 11am James (moved from waitlist), 1pm Maria, 2pm new intake.'
Privacy-first by design
Your AI runs on your own computer or a server you control. Client information never passes through third-party cloud services. You maintain HIPAA compliance because you control the infrastructure.
Example:
All processing happens locally. Notes stay on your encrypted drive. No client names or session content ever leave your control. You can honestly tell clients their information is protected.
Treatment planning support
Ask your AI to help draft treatment plans, suggest interventions for specific presentations, or remind you of techniques you've used successfully with similar clients.
Example:
'What interventions have worked well for clients with health anxiety?' AI: 'Based on your notes, you've had success with: interoceptive exposure (4 clients), behavioral experiments (3 clients), and worry time scheduling (2 clients). Want details on any of these cases?'
Be fully present in sessions
When you're not worried about documentation or trying to remember what happened last time, you can actually listen. Your clients feel the difference.
Real use cases
Practical ways to put your AI assistant to work right away.
Post-Session Documentation
Capture notes without the writing burden
- →Finish session and take 2-minute voice note
- →AI transcribes and formats into your template
- →Review and add clinical impressions
- →Sign off and it's filed
- →No more evening documentation sessions
Pre-Session Preparation
Enter every session grounded and prepared
- →AI sends client brief 5 minutes before
- →Review recent sessions and treatment goals
- →Note any homework or items to follow up on
- →Transition mindfully between clients
- →Start each session fully present
Practice Management
Run your practice without receptionist overhead
- →Clients self-schedule from available slots
- →Automatic reminders reduce no-shows
- →Cancellations notify waitlist automatically
- →Track client hours for insurance or supervision
- →Focus on therapy, not admin
A day in the life
Here's how an AI assistant transforms a therapist's typical day:
AI brief: 'Today: 6 sessions. First is Sarah at 9am — she was working on the thought record homework. New intake at 2pm, paperwork already received and summarized.'
Quick review of Sarah's brief. You remember she was anxious about the work presentation. You're ready.
Session ends. Quick voice note: 'Sarah completed thought record, identified 3 cognitive distortions. Practiced reframing. Homework: continue records, add behavioral experiment.' Done in 90 seconds.
Next client brief arrives. James — the wedding update. You have 5 minutes to transition and prepare.
New intake. AI summarized their paperwork: 'Presenting concerns: relationship anxiety, history of anxious attachment, previous therapy 2 years ago for depression. Goals: improve communication in current relationship.'
Last session done. Voice notes recorded. AI is formatting them now. You review and sign off by 6pm. Evening free.
“I was spending 2 hours every night on documentation. Now I do voice notes between sessions and I'm done by the time my last client leaves. I have my evenings back, and honestly, I'm a better therapist because I'm not exhausted.”
Dr. Emily Watson
Licensed Clinical Psychologist
Frequently asked questions
Common questions from therapists like you.
Is this actually HIPAA compliant?
It can be, because you control the infrastructure. Running AI on your own hardware means PHI never leaves your control. No BAAs needed with third parties. Consult your compliance advisor, but the architecture supports compliance.
What about voice recordings of sessions?
The AI doesn't record sessions — that would require client consent. You record brief voice memos AFTER sessions summarizing what happened. The actual therapy stays confidential.
Can clients tell I'm using AI for notes?
The AI helps you document, but the clinical thinking is yours. Notes reflect your observations and interventions. Many therapists use dictation services; this is similar but smarter.
Does it work with my EHR?
It can export notes in formats compatible with common EHR systems. Direct integration depends on your specific EHR; many support importing formatted notes.
Getting started is easy
You can have your AI assistant running in about 30 minutes.
Get the guide
Free, step-by-step instructions to set everything up
Set it up
Follow along at your own pace, no coding required
Start chatting
Message your AI via WhatsApp, Telegram, or Discord
Ready to get your time back?
Set up your own AI assistant in about 30 minutes. Free guide, no fluff.
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